Techolution :
Attendance Period: 21st to 20th of Every Month.
Salary Period: 1st to 30th
Input Received: 20th.
Output delivery: 23th
Location: Andhara Pradesh
There are Following Steps for Payroll Proccess :
1. Input received from payroll@techolution.com (Richa)
2. Keep in cc this id pc+techo@hrstop.com
Checking Point before Payroll Process:
Assigned Template:
1. If only BASIC component in Salary Break up than Assigned Template as " Stipend"
2. If all component like Basic, HRA, Conveyance Allowance, Medical Allowance, Telephone Allowance, Special Allowance, PF etc. than Assigned Template as "General."
3. Checke the Salary Value yearly or Monthly if PF value above 1800 it means yearly value than we have to convert value monthly.
Make Employee Salary Upload sheet:
1. Check DOJ if last month DOJ than make Arrear days
2. Make Arrear Days Upload sheet
3. If Salary Break up in Yearly mostly mention yearly
4. Make Employee salary Upload sheet as it is mentioned in Salary break up
5. Match all component and Value
6. Make Employee salary sheet Monthly value from Yearly
7. Upload on HRMS Portal
How to Convert Yearly Value to Monthly Value:
1. Make Employee Salary Upload sheet as it is mentioned in "New Jainee CTC break up" sheet in Input sheet.
2. Checking All component and value matched
3. Insert one Row on top and mention "12."
4. Copy "12" digit and select all component wants to convert in Monthly value.
5. Press ESV-Pest special-click on "multiple" option-Press Enter
6. You will show automatically Monthly value from Yearly.
How to make Appraisal in Assigned "General" Employee:
1. Keep Basic = CTC*0.6%
2. Keep HRA= CTC*0.24%
3. Other all component adjusted as per CTC
4. CTC adjust as per Yearly.
How to Upload Salary Adjustment Earning and other deduction:
1. Upload Through "Arrear"
2. Make Upload sheet as per input
3. if value in Negative than Show value in "Earning Side in "Negative."
4. Food Allowance should be showing Bothe side.
5. NPS-Upload in Employer Side of NPS Value.
How to Make F&f Case:
1. Update Exit Date in System as per Input sheet
2. Deactivated These Exit Employees
3. If Internship Employee than not Pay Encashment Value
4. Remove Encashment days
5. Click on "Basic" option during the F&F process
6. Unchecked "Email" option
7. Remove PT
8. Finish
Check Point Before Run Payroll:
1. Check Exit Employee
2. Check Investment Proof
3. if Investment proof not attached than "Reject" Exit Employees
4. Check Expenses Reimbursement
5. If Expenses Reimbursement share in Input Sheet than confirm from Client.
6. If Expenses Reimbursement Pay in Pay Register than confirm Pulkit sir or Kush Sir
7. Leave Encashment Value mostly for F&F case Employee not for Active Employee
8. Read properly in "note" or instruction for some employees.
9. If Any Employee Arrear than Update check last month Pay slip and Update than make current month Pay slip of particular Employees.
10. Please make sure to add amounts under flexi benefits components to the eligible employees.
11. Increment case ESI deduction until ESI Period- Apr to Sept and Oct to Mar.
12. if Any Employees increment within the period than Employees ESI deduction continues till closing period. like Techo1740, Techo1681, Techo1703 etc.
13. if Employee Status is Probation Period and Make F&F than Not Include Leave Encashment Amount.
14. Check Food Allowance component = Sodexo (Earning) and Sodexo D (Deduction) or Food Allowance (Earning) Food coupons D (Deduction)
15. If Employee in F&F case than Check Attendance Sun & Sat
16. Check Employer NPS- Deduction Side
17. Approved all Submitted Investment before Payroll Run
18. Check VPF and Food Allowance
19. Check All Exit Date from Input and Matched with Employee Master sheet.
Criteria for Eligibility Flexi Benefit component for Employees:
Flexi Benefit- A Flexible Benefit Plan (FBP) is a plan included in an employee’s salary which has various salary components like food coupons, books allowance, conveyance allowance, Telephone Allowance etc.
1. Full-time employees with a work schedule of 20 hours or more in a week are eligible to participate in Flexible Benefit Plans.
2. Employee Important Point:
1. the FBP allowance you receive from your employer is not taxable.
2. New employees can take part in FBP on the first day of the month after their starting date. However, if they join on the first day of the month, they can start participating in the FBP from that day itself.
3. ESI Not Deduct in Nightshift Allowance.
4. VPF- Check VPF System and PF Computation sheet for ECR file.
5. if Arrear of Regular Employee than Pay without PF Arrear
6. only Make LOP by Input Instruction
7. if show LOP and not instruct in input sheet than make ZERO LOP
8. Food Allowance and NPS value Already Reflect in Pay Register so not upload value from Input sheet only match with Pay register.
9. if deference Between of Date of Exit System and Input sheet than Upload as per Input sheet